There are many ways in which a
person may be affiliated with UC. They could be Staff, Faculty, Non-Employee
Faculty, Emeritus, Student, Student Worker, Alumnus, Affiliate or Guest. The “Affiliate” affiliation
is used for contractors and other undefined users who require access to UC
resources. Affiliate accounts are automatically set to expire and require the “sponsorship” of a UC employee.
To sponsor someone as an
Affiliate, you must first be a GetIT Approver. To become a GetIT Approver, please complete the GetIT Approver Access Request form.
You can then login to the Create
Affiliate website: https://webapps.uc.edu/UCAuthenticate/CreateIdentity.aspx
The sponsor will need to enter
the Affiliate’s legally documented first and last name and their date of birth
so the Identity Management team can determine whether this person already
exists at UC or if a new identity (username and UCID) should be created.
Optionally, the sponsor can supply the affiliate’s SSN to expedite the process,
but that is not a requirement. The sponsor will also need to supply a
department to whom this Affiliate will belong, along with a title and a badge,
if any, that the Affiliate should receive. By default, new “Affiliate”
affiliations expire in two years. The sponsor can set an earlier expiration
date if they choose, but Affiliates cannot be sponsored for longer than 2 years
at a time.
Once the Identity Management
team receives the Create Affiliate request, we will respond to the sponsor via
email within 1 business day to provide the username and UCID of the new
Affiliate identity. Typically this response happens much quicker than 1
business day and can happen immediately if an SSN is provided. As with all
identities created at UC, the default password upon creation is Uc!mmddyyyy
(where mmddyyyy is the birth date of the Affiliate as entered by the sponsor). In
some cases, the identity previously existed at UC and the user has already
setup their password. This may have happened days or decades ago, so the user
can retrieve their password via UC's Password Self Service site (www.uc.edu/PSS). Or if they never
setup their PSS, they may need to contact the UCIT Help Desk (556-HELP) for
assistance resetting their password.
If you already sponsor someone
as an Affiliate, you can renew or expire that affiliation through the Manage
Affiliate site: https://webapps.uc.edu/idm/AffiliateManager/Affiliate
If you have any questions or require assistance, please contact the IT@UC Service Desk at (513)556-4357 or via email at: HelpDesk@uc.edu.